Academy software in Madurai
Fees in cash or online with numbered receipts, WhatsApp reminders, attendance from a phone, report cards and a parent portal, for tuition centres, coaching institutes and arts schools in Madurai.
₹3,999 a month, or ₹2,999 a month billed annually. Implementation from ₹5,000.
Madurai's academies serve families for whom the tuition centre is the second school. Around KK Nagar, Anna Nagar and the colleges on the city's edge are board-exam and entrance coaching centres, Tamil-medium and English-medium tuition, Carnatic music and classical dance schools tied to the city's temple culture, and abacus and handwriting programmes for younger children. Parents here are Tamil-first on WhatsApp, pay in cash as often as online, and expect to be told about attendance and fees without having to ask.
Tvarly fits that. Fee cycles are created automatically and reminded on WhatsApp in templates you write in Tamil; cash paid at the desk is recorded against the same fee and gets the same numbered receipt as an online payment. Attendance is marked per class from a phone and visible to parents in a portal on your own domain. Term report cards carry grades, attendance and remarks as a PDF. For music and dance gurus, one-to-one lessons book into real availability; for coaching centres, admissions run through a form on your website and a six-stage pipeline.
One setup for a tuition centre, an institute or an arts school
- 1
Set up courses and batches
Each subject, level or instrument is a course; each timetable is a batch. Classes generate from the grid, nightly or on demand, with a substitute teacher per class when needed.
- 2
Collect fees, cash or online
Monthly, quarterly, yearly or per-class plans. Reminders go out on WhatsApp and email on their own; cash and online payments get the same numbered receipt PDF.
- 3
Mark attendance and publish grades
Attendance from a phone per class; assessments and term report cards published to parents when ready, as PDFs.
- 4
Open the portal on your domain
An academy website with a course catalog and admission form, and a student and parent portal with Pay Now, all under your own domain.
Built for the academies Madurai actually has
- Board-exam and entrance coaching centres with large batches
- Carnatic music and Bharatanatyam schools teaching one-to-one
- Abacus, handwriting and spoken-English centres for younger children
- Academies where many parents pay in cash and still want a proper receipt
What goes away
- BEFORECash fees noted in a register and receipts written by hand
- WITH TVARLYCash recorded against the fee with a numbered receipt PDF, same as online
- BEFOREAttendance and marks shared by photo in the parents' group
- WITH TVARLYA parent portal with attendance, published grades and report cards per child
- BEFOREA diary for each guru's lesson slots
- WITH TVARLYTutor availability with locked one-to-one slots and make-up classes
Frequently asked questions
Most of our parents pay in cash. Does that work?
Yes. Record the cash payment against the fee at the desk; the reminder stops and the receipt PDF is numbered like any other. Online payment through Razorpay or Cashfree is there for parents who prefer it.
Can reminders and circulars go out in Tamil?
Yes. Templates and circulars are free text, so write them in Tamil, English or both. The admin app itself is in English.
Do we need our own website first?
No. Tvarly builds the academy website with a course catalog, admission form and the parent portal, on a tvarly.com subdomain or your own domain.
Will someone help us set it up?
A 20-minute setup call is free and uses your own data. If you want students, batches and fee plans migrated for you, implementation starts at ₹5,000.
Related pages
One-time, recurring or per-class fees, collected online, with reminders that go out on their own.
Learn moreBatches, timetables and classes that generate themselves — with the attendance sheet to match.
Learn moreAssessments, your own grading scheme, and term report cards parents can download.
Learn moreThe overview of everything Tvarly does for a tuition centre or academy.
Learn moreThe Courses section in depth: admissions, scheduling, live classes, fees, tutors, grading and the portal.
Learn moreTvarly against Vyapar, Tally, Zoho, Odoo, Marg, Dukaan and Shopify, feature by feature.
Learn moreMore for academies
- Fee reminder software for tuition centres
- Attendance app for tuition centres
- Admission software for coaching centres
- Parent portal for academies
- Report card software for tuition centres
- Online tuition software with whiteboard
- Music school management software
- Dance class management software
- Abacus class management software
- Academy software in Chennai
- Academy software in Coimbatore
Run your Madurai academy from one place
Start the free trial, or book a 20-minute call and we set it up with your batches.
₹3,999 a month, or ₹2,999 a month billed annually. Implementation from ₹5,000.