DANCE CLASSES

Dance class management software

Batches by level and weekday, drop-in students billed on the spot, monthly fees that collect themselves, and recital announcements that reach every parent on WhatsApp.

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₹3,999 a month, or ₹2,999 a month billed annually. Implementation from ₹5,000.

tvarly · dance-class-management-software

Weekly schedule showing dance batches by level and studio

A dance studio runs on batches: beginners on Tuesday and Thursday, intermediate on the weekend, a Bharatanatyam arangetram group that meets whenever the guru is free, and a stream of walk-ins who want to try one class before committing. The admin work behind that is attendance per batch, fees per student, a changing timetable, and a lot of announcements. Tvarly's dance class management software handles each of those from the same class record.

Every batch has a weekday-and-time grid that generates its dated classes. Attendance is marked on a phone at the studio door, and a drop-in student can be added to that one class as a billable attendee without being enrolled. Monthly fees create themselves before the due date and remind parents on WhatsApp; a term workshop or a costume charge is a one-time fee on top. When the annual recital is announced, a circular goes to the parents of exactly the batches performing, by email and WhatsApp, with the schedule attached.

◆ HOW IT WORKS

Batches, walk-ins, fees and announcements

1
Batches by level, studio and weekday
Create a course per style and a batch per level. Each batch's timetable generates its classes, with a waitlist when the room is full and a substitute teacher when the regular one is away.
2
Walk-ins without the paperwork
A student trying a class is added to that class alone as a drop-in and billed for it, or booked as a free demo and never billed. Enrol them properly when they decide to stay.
3
Fees for how studios charge
Monthly or quarterly plans for regulars, per-class billing for occasional students, one-time fees for workshops and costumes. Reminders go out on WhatsApp and email; receipts are PDFs.
4
Announcements that land
Circulars go to students, parents or both, targeted by batch or by attendance in a date range, scheduled in advance, with attachments and a record of who opened them.

◆ WHO IT IS FOR

Built for studios with many batches and many walk-ins

Dance studios running several styles and levels across the week
Classical dance gurus with a mix of regular students and arangetram candidates
Fitness-style dance classes where many students drop in per class
Studios with more than one location that want one schedule and one fee ledger

◆ WHAT IT REPLACES

What goes away

BEFOREA batch list on the wall and a notebook for drop-ins: WITH TVARLYA roster per class that already includes the drop-in, with attendance marked from a phone
BEFOREReminding every parent about fees before the recital season: WITH TVARLYFee cycles that remind on their own, so the recital circular is the only message you write
BEFOREBroadcast lists that go to everyone, including last year's students: WITH TVARLYCirculars targeted to the batches that need them, with open and click counts

◆ QUESTIONS

Frequently asked questions

Can a student be in two batches at once?

Yes. A student enrols per batch, so a student in both the Saturday contemporary batch and the weekday hip-hop batch has two enrolments, two fee plans if you wish, and one attendance history.

How do I handle a student who comes only now and then?

Enrol them on per-class billing, prepaid or postpaid. They are billed for the classes they attended, with the arithmetic shown, and reminded like everyone else.

Can parents see the class schedule and dues?

Yes. The student and parent portal on your own domain shows the schedule, attendance, fees with a Pay Now button and any notes or videos you share. A parent switches between children in one login.

Can I share practice videos with a batch?

Yes. The content library holds notes, worksheets and videos, uploaded or linked from YouTube or Drive, visible to the students you choose, with per-student progress.

◆ GO DEEPER

SCHEDULING & ATTENDANCE

Batches, timetables and classes that generate themselves — with the attendance sheet to match.

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FEES & BILLING

One-time, recurring or per-class fees, collected online, with reminders that go out on their own.

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STUDENT & PARENT PORTAL

Where students and parents see classes, attendance, grades, report cards and dues.

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CLASSES AND TUITION SOFTWARE

The overview of everything Tvarly does for a tuition centre or academy.